ENGINEERING CO-ORDINATOR (Mon – Fri; 0700 – 1530)

Scheduled issuing of PPMs from the HolisTech CMMS to the relevant Engineering function (Engineers, Site Services, Contractor) and to other functions if & when required (eg SHE, Technical etc.). Tracking & reporting PPM completion. Assisting with the process of PPM kitting list/parts prep with the Storeman as necessary.

Create & issue all Work Orders on HolisTech CMMS from all sources, including Production Start Up Sheets, Technical Requests (RQ’s), Service Work (internal & external), SHE Requests, Inspections (internal & external). Tracking & reporting Work Order completion.

Management of HolisTech CMMS in relation to closing PPMs & Work Orders, ensuring completion dates are adjusted as required in-line with risk grading timescales, paperwork is completed accurately, and jobs are closed with accurate completion data as required.

Management of record keeping, including archived records, in accordance with Engineering documentation requirements. Including directing of paperwork around Engineering & other Departments for sign off etc.

Source & data capture of all Production runtime & downtime, ensuring accuracy & challenging where required. Reconcile all Production downtime with HolisTech CMMS Equipment Failure, as recorded by the Engineer, ensuring accuracy & challenging where required.

Control Daily Start up records, ensuring Engineering data & actions are accurately recorded.

Ensure timely conversion of SAP Purchase Requisitions (PR’s) into SAP Purchase Orders (PO’s) as required and to assist with placing of orders as required.

Manage personal SAP VIM workflow to ensure timely clearance of invoicing queries, with assistance from Engineering Manager.

Assist Engineering Manager with daily budget reconciliation as required, covering in absence.

Co-ordinate Q-Perm Contractor records as required, including tracking expiry dates of Insurance certificates, RAMS & Training Records and requesting updated documentation as necessary, with assistance from Engineering Manager as required.

Assist Engineering Manager as required with completion, circulation & trending analysis of all relevant KPI’s, covering in absence.

Act as Engineering 5S Champion for the Engineering office areas, implementing ideas and assisting Engineering Manager & OPEX Co-ordinator as requested.

To be a point of contact for the Engineering Office, recording messages accurately and forwarding/distributing as necessary.

Liaise with Engineering Dept. as required in absence of Engineering Manager.

Act as an ‘Ambassador’ for Pilgrims UK Ltd, at all times, ensuring business professional approach, conduct & integrity and personal presentation is upheld.

To carry out any other duties that may be reasonably requested, to ensure the efficient running & operation of the Engineering Dept. and wider Business.

Cover Storeman role during absence.

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